Department Secretary

Date: Nov 10, 2023

Location: Ho Chi Minh, VN

Company: KPMG Viet Nam

Job code: KPMG-2023-1146

About Us

KPMG is a global network of independent member firms offering Audit, Tax, Legal, Advisory and Consulting services. The firms work closely with clients, helping them to mitigate risks and grasp opportunities.

In Vietnam & Cambodia, KPMG is one of the largest professional firms with offices in Ho Chi Minh city, Hanoi, Danang and PhnomPenh. Established since 1994, we have more than 25 years of experience with more than 2,000 professionals.

We lead with a commitment to quality and consistency across our global network, bringing a passion for client success and a purpose to serve and improve the communities in which member firms operate. In a world where rapid change and unprecedented disruption are the new normal, we Inspire Confidence and Empower Change in all we do.

Key Responsibilities

  • Assist in local and international travel bookings and reservations promptly for Department follow KPMG policy. (Ticket & hotel accommodation)
  • Prepare proposal and/or engagement letter/contract with existing clients, type or translate document (for internal or external use) in accordance the KPMG template standards.
  • Coordinate logistics needed for training, meetings. Assist in the administrative requests of department and P/D needs including petty cash and office supply inventory.
  • Process all staffing schedule requests including book, change, and inform requestors if there is conflict.
  • Check timesheets, reconcile overtime claim forms and book leave on behalf of staff as required. Send weekly reminders of missing timesheets to your department by referencing the missing timesheet report.

Qualifications & Experiences

  • A university degree holder; additional qualifications would be advantageous
  • Minimum 1 year work experience in secretarial/administrative role, preferably in professional services environment
  • Good command of written and spoken English
  • Very good computer knowledge and skills (MS Word/ Excel/ Power Point)
  • Conscientious, service and customer-oriented and have an eye for detail
  • Strong organizational skills are essential in order to manage and prioritize your workload
  • Able to work under high pressure with all levels of staff
  • Strong communication and interpersonal skills

How to Apply

Click 'Apply now' or send your application to

Only shortlisted candidates will be contacted.